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Home / Case Studies / Accounting firm

Business Operations Example project

500 Supplier Invoices Processed for an Accounting Firm in 4 Days

An accounting firm gets a box of scanned invoices from a client at year end and has a deadline.

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Document Processing: AI-built, checked by a team lead
Industry
Accounting firm
Delivered in
4 days
Fixed price
$199
Checked by
A team lead

01 The brief

What the client needed

A client sends 500 scanned supplier invoices in mixed layouts. The firm needs supplier, date, invoice number, net, tax and total for each, before the filing deadline.

Their own team is fully booked with year-end work, and typing the data by hand would take days.

02 What we delivered

Up to 500 documents in 4 days

Data extracted

Supplier, date, invoice number, net, tax and total read from every invoice.

Checks

Totals checked against net plus tax, and duplicates flagged.

Unclear items

Unreadable or unusual invoices listed separately with notes.

Ready to import

A spreadsheet in the column order of the firm’s accounting software.

03 AI-built. Human-verified.

How AI and the expert shared the work

AI did the fast, repetitive part. A team lead checked and finished it before the client saw it.

  1. AI

    Reads the invoices

    Every invoice is read and the fields extracted into a sheet.

  2. Team lead

    Checks the data

    An operations team lead checks a sample, every flagged row and the totals.

  3. You

    Reviews the sheet

    The firm reviews the flagged items and the summary.

  4. Team lead

    Delivers

    The final sheet is delivered with a short note on what was found.

04 The handover

What the client gets

  • 500 invoices as clean spreadsheet rows
  • Duplicates and errors flagged
  • A list of unclear invoices
  • A file ready to import

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